Import departments, courses and students
Bring in your academic data by Excel import, with department-wise seat capacity, eligibility rules, credits, prerequisites and instructors.
Open electives
Open elective allocation software for universities
The allocation Allotix was built for, and has run in production for real academic cycles. Students rank every elective they are eligible for, the engine fills department-wise and shared seat capacity in merit order, and the academic office gets results and reports the same day.
The spreadsheet always wins, and it always costs you a week.
Open elective allocation touches students, courses, departments, seat caps, eligibility rules, result communication and reports — and most institutions coordinate all of it across disconnected tools.
- Preferences collected on forms, then pasted into a master sheet
- Capacity checked by hand, department by department
- One late edit silently invalidates the whole allotment
- Outcomes impossible to explain when a student appeals
- Result emails sent manually, in batches, over days
- Department and instructor reports rebuilt from scratch every cycle
How it works
How Allotix runs open elective allocation
Open the preference portal
Students verify their email, review eligible courses with live seat visibility, and rank the full list. Submission is acknowledged and downloadable.
Run capacity-aware allocation
The engine processes students in CGPA order, walks each ranked list, checks eligibility and course status, and fills fixed or shared department capacity.
Publish results and reports
Publish outcomes to students, email instructors and departments their lists, and export everything for institutional records.
What you get
Built for this allocation, not adapted to it
- Ranked preferences across all eligible courses
- Department-wise and shared seat capacity pools
- CGPA-ordered, capacity-aware allocation
- Preference-rank distribution and unallocated breakdown
- Instructor and department result reports, emailed automatically
- Excel import and export at every stage
- Downloadable acknowledgements and results for students
FAQ
Open elective allocation — frequently asked questions
How does Allotix allocate open elective seats?
Students are processed in CGPA order. For each student, the engine walks their ranked preference list from the top, checks course eligibility and active status, and allots the first course with a free seat in the relevant department-wise or shared capacity pool. The result is deterministic and fully explainable.
What happens to students who get no seat?
They appear in an unallocated breakdown report with the reason, so the academic office can intervene deliberately — by opening extra capacity, activating another course, or handling them manually — instead of discovering the problem after publication.
Can students see how many seats are left before choosing?
Yes. The student portal shows department-wise and shared seat capacity alongside course details, instructor, credits, prerequisites and syllabus links, so preferences are informed rather than blind.
Can we reopen preference collection after closing it?
Yes, but deliberately. Allotix runs events through explicit lifecycle phases, and reverting from preference collection back to a closed portal clears stored preferences — a guard rail that prevents a half-edited preference set from silently corrupting an allocation.
Related allocations
MDC allotment
Multidisciplinary Course allotment on merit and preference — not on who clicked first.
Minor & Honours allocation
Allot minor streams, honours tracks and open minors from an oversubscribed pool.
Specialisation & branch allotment
Allot students to specialisations, streams or a branch change on merit and preference.